P.O. Box 571 • Fort Walton Beach, FL 32549

(850) 581–4442 • 1–888–687–4208

Party / Event
Planning Tips

• Determine Theme
  & Establish Budget

• Create Guest List
  & Send Out

• Select Food &   Beverages &
  Appropriate For
  (you might want
   to hire a caterer
   to help)

• Decide On Location
  & Have Alternative   Plans For Outdoor
  Events To Be
  Moved Inside If
  Bad Weather

• Choose Decorations
  That Support &
  Enhance Theme

• Use Disposable   Partywear &
  Provide Plenty Of
  Trash Cans Around
  Area For Easy
  Clean Up

• Guest Proof
  Party Area
  (put away any   breakables or tools
  & remove pets
  from location)

Find Out More About
Various Parties
& Events

We Can Help
You Plan

Our DJ or Emcee
will help you

• Plan and organize
  your reception from
  start to finish

• Coordinate with the
  photographer and
  reception hall

• Compile a list of
  music appropriate
  for you and your

• Make necessary
  during event

• Interact with
  your guests

• Keep the flow of
  events organized,
  upbeat & fun

Find Out More
About Our

DJ and

We specialize
in professional
wedding planning
and entertainment

15 Years Of

by the Sea

What some of our
clients had to say
Read Some

From Our Clients
Or Send Us Yours
Wedding Planning Tips
Your Complete Wedding Network
Consultant • Planner • Coordinator • Director • Entertainment Company

Basic Timeline to Help Keep You On Track!

6–12 Months Before
• Announce the engagement
  (place written announcement in local newspaper)
• Consider hiring a wedding consultant
  and/or wedding planner
Download our Budget Planner (1.1MB Adobe Acrobat PDF)
  to help you create an overall budget
• Set a wedding date
• Begin planning reception (location, food, etc.)
• Choose bridesmaids and groomsmen
• Select and register wedding gift choices
  (patterns for dishes, etc.)
• Create invitation list and a system of record keeping
  for invitations, gifts, and thank you notes so that
  no one gets left out
• Select bridal gown, veil, and accessories,
  then schedule custom fittings
• Choose bridesmaid gowns and men’s formal wear
• Select a photographer, videographer, and florist
• Consider what types of music or special songs
  you might want played at the ceremony or reception

3–6 Months Before
• Order invitations, announcements, thank you notes,
  and personal stationery
• Meet with cleric to select ceremony service and
  discuss any premarital requirements they might have
• Consider writing parts of your ceremony such as the
  wedding vows or adding your favorite romantic poem
• Make honeymoon plans and reservations
• Help the mother of the bride and mother of the groom
  select their dresses or attire
• Shop for items for your trousseau and furniture
  or items for your new home
• Make plans and reservations for the rehearsal dinner

2–3 Months Before
• Purchase wedding bands and order engraving
• Address wedding invitations and announcements
• Select gifts for bridal party attendants
• Plan a bridesmaid’s luncheon
• Choose a friend or relative to help keep up with the
  wedding guest book and encourage all guests to sign it
• Select some hotel options for out-of-town guests
• Purchase guest book, cake knife and any other
  desired wedding accessories
• Arrange for limo service or other special transportation
  desired to or from the reception

1–2 Months Before
• Mail invitations
• Obtain marriage license
  (check laws of state for number of days license is valid)
• Write thank you notes as gifts arrive
• Bride and groom purchase memento wedding gifts
  for each other
• Design a wedding program or have a friend
  create one for you
• Schedule appointment with hairdresser for the big day
  and possibly schedule a practice styling session to
  decide how you want to style your hair around your
  headpiece or veil
• Schedule final dress fittings
• Update bridal registry gift lists
• Consider taking professional dance lessons as a couple
  to prepare for the reception

2 Weeks Before

• Make arrangements for changing your name on
  Social Security Card, driver license, bank accounts,
  credit card, insurance, etc.
• Arrange to move belongings to your new home

1 Day Before

• Greet out of town guests
• Pack a wedding survival kit for dressing at the
  wedding site (spare hose, bridal accessories, hairspray,
  hair pins, make up kit, safety pins, and any other
  emergency or last minute items you might need)
• Attend rehearsal and rehearsal dinner
• Try to get a good night sleep

Your Wedding Day
• Get your hair style and make-up professionally done
• Thank everyone for helping and attending
• Marry the one you love

• Smile, relax, and enjoy your special day!

Experienced • Elegant • Affordable • Fun

Serving Pensacola to Panama City Beach

Wedding Details
To Consider:

Wedding date

Location and time desired for wedding and reception

Expected number
of guests

Lodging for out–of–town
relatives and guests

Hair and make-up

Notary, clergy

Rehearsal and
rehearsal dinner

• Limousine
• Carriage ride

Rental items
• Archway
• Trellis
• Columns
• Colonnade
• Gazebo
• Unity candle
• Chairs for wedding

• Ferns
• Garland
• Touling
• Empire columns
• Balloons
• Tiki torches

Bridal items
• Guest book
• Ring bearer pillow
• Flower girl basket
• Garter

• Bride’s bouquet
  & presentation
• Throw-a-way bouquet
• Bridesmaids bouquet
• Corsages
• Boutonnieres

• B/W or color
• Ddigital or medium
  format 35mm

• One angle or two
• Edited and titled
• Non-edited

Wedding music
• Prelude
• Processional
• Recessional
• Recorded music
• Classical musicians
• Reception Itinerary

• Beef, chicken,
  vegetarian, pork,
  seafood, lamb,
  pasta stations,
  carving stations
• Sit–down or buffet
• Buffet self–served
  or formal staff–served
• Hors d’oeuvres

• Layers
• Flavor
• Filling
• Shape
• Icing (butter cream,
  fondant, ganache,
  marzipan, royal)
• Cake toppers and/or
  fresh flowers
• Groom’s cake
  number of slices,
• Cake boxes

• Flowers clustered
  in a glass bowl
• Garden mix
  abstract wildflowers)
• Lisianthus, hollyhock,
  rambling roses, digitalis,
• Table top tiki torches
• Shells, fish bowl with
  live beta
• Your choice

• Full bar
  (open or limited hours)
• Beer and wine only
• Wine with dinner
• Champagne toast
• Specialty cocktail

Reception entertainment
• DJ/Emcee
• Live band

Exit of bride & groom
• Bubbles
• Bird seed

We offer a wide range of services that are custom coordinated to work within any budget.
Download our Budget Planner (1.1MB Adobe Acrobat PDF) to help you create an overall budget.  

Please contact us for a personalized quote.

Find Out More About Our Services!
Consultatation • Day of Event Coordinator • Ultimate Coordinator
Wedding Packages • Music & Entertainment
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Last modified: February 17, 2006  |  Email: